When selecting online software for a board of directors, it’s important to select tools that are efficient and productivity. Free software might not have the features essential for achieving organizational goals. This could actually prolong the time needed for board members to complete tasks. It is also essential to think about the overall cost of these tools, and determine whether they are cost-effective for the board.
A perfect board management tool will provide an easy-to-use, secure virtual meeting space as well as the ability for sharing and storage of documents. It will also allow easy and convenient scheduling for events and meetings. Board members are kept informed of the progress of meetings by timely notifications and RSVPs which can be emailed by a single click. Directors can share notes and documents in the app, post updates and proposals and sync their communications via personal email addresses.
When the dates for committee or board meetings have been set, directors will receive a digital copy that contains all the information required for the meeting to be held. Directors can look over the information prior to the meeting and make any required changes. During the actual meeting they can quickly move between sections with a single tap navigation. During the meeting, they are able to communicate, comment and share notes with one another.
It is essential to look at the reputation of the vendor and their customer service before deciding on an online board. Find out from the vendor how they handle security and what kind of training they provide. The most effective board management systems will have a complete repository that is secure and offer encryption of bank-grade. They will also have a dedicated staff available to answer any questions.