Online board meetings can be an efficient way for nonprofits and their staff to conduct business. However, just https://protectednetwork.org/elevating-data-security-best-practices-to-counter-database-vulnerabilities/ like any meeting, the efficiency of a virtual board meeting is affected by several factors. This article will discuss how to make virtual board meetings more productive and common pitfalls you should avoid.
Unengagement
Many nonprofit boards find that they have difficulty keeping attendees from remote locations entertained during meetings. This is particularly when your organization has made the switch to meeting remotely from face-toface sessions. Meetings can suffer from low participation in the event that your board members aren’t accustomed to interacting via video, or if they are struggling with the technology itself.
It is difficult to get participants to participate in an online meeting when committee reports are the least interesting item on the agenda. To combat this, get your committee members to include a question or request for feedback from the board in their reports.
Inadequate meeting minutes
The minutes of your board’s appointed officials are accountable for ensuring that all critical discussions and decisions from the virtual meetings are documented in a clear, concise manner. They should refrain from describing informal discussions or personal opinions and strive for an appropriate balance between completeness and clarity. It is also crucial that the minutes are recorded accurately, and that you have a system in place to ensure safe storage of all documents that are related to the meeting, such as governing documents financial reports, and much more. This will reduce confusion and increase accountability between meetings.